Company Stamp in Malaysia: Format, Examples & How to Make One Online
Type your company name and SSM number below to preview your company stamp for free. Download the HD version for RM4.99, ready in minutes.
What Is a Company Stamp?
A company stamp (also called a company chop, or cop syarikat in Malay) shows your business's registered name and SSM registration number. In Malaysia it is placed on invoices, quotations, purchase orders, letters and forms, usually next to an authorised signature, to show the document was issued by the company.
SSM does not require businesses to have a company stamp, but banks, government agencies and corporate clients often ask for stamped documents, so most businesses have one.
Company Stamp Format in Malaysia
- Company name exactly as registered, including the suffix: "Sdn. Bhd.", "Berhad", "Enterprise", "PLT" or "Trading"
- SSM registration number: the new 12-digit format, e.g. 202401234567. Many companies add the old number in brackets, e.g. 202401234567 (123456-A). See what the 12 digits mean.
- Address (optional), common on rectangular stamps
- Phone and email (optional), for a full-details stamp
Blue ink is the most common because it stands out from black-and-white photocopies. Red and black are also widely used.
Sdn Bhd vs Enterprise Company Stamp
| Sdn Bhd (private limited) | Enterprise (sole proprietor / partnership) | |
|---|---|---|
| Name example | Megah Holdings Sdn. Bhd. | Megah Trading Enterprise |
| Registration number | 12 digits, entity code 01 | 12 digits, entity code 03 |
| Popular design | Round, or rectangular with address | Round or rectangular |
Company Stamp Examples
More designs: 12 company stamp examples.
Digital Company Stamp vs Rubber Stamp
| Digital stamp (CopOnline) | Rubber stamp (stamp shop) | |
|---|---|---|
| Price | RM4.99 | Usually RM30 to RM80 |
| Ready in | Minutes | 1 to 3 days, longer if posted |
| Use on PDF, Word, Canva | Yes, directly | Stamp, scan and crop first |
| Wet stamp on paper | No (print only) | Yes |
Many SMEs use both: the digital stamp for documents sent by email or WhatsApp, and a rubber stamp for paper. The SVG file you download can be given to a stamp shop so both versions match.
How to Add Your Company Stamp to a Document
- Word: Insert > Pictures, choose the PNG, then Wrap Text > In Front of Text and drag it next to the signature.
- Google Docs: Insert > Image > Upload from computer, then choose "In front of text".
- Canva: Uploads > Upload files, then drag the PNG onto your design.
- PDF: use our free PDF stamp and signature tool.
Need a rubber stamp too?
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Frequently Asked Questions
Is a company stamp compulsory in Malaysia?
No. SSM does not require one, but banks, government agencies and corporate clients often ask for stamped documents, especially invoices, letters and forms.
Can I use a digital company stamp on invoices?
Yes. Digital stamps are widely used on PDF invoices, quotations and letters. If someone asks for a wet stamp on the original paper, use a rubber stamp; you can make one from the SVG file.
Should I put the old or new SSM number on my stamp?
The 12-digit number is the official number now. Many companies still add the old number in brackets so long-time partners recognise it.
How much does a company stamp cost?
On CopOnline, RM4.99 for an HD digital company stamp (PNG and SVG), or RM9.90 with a matching letterhead. Rubber stamps from shops usually cost RM30 to RM80.
How fast can I get it?
Immediately after FPX payment. Most people finish in under 5 minutes, with no account needed.
Can I make a stamp for an enterprise or PLT?
Yes. Use the business name exactly as on your SSM registration, including "Enterprise" or "PLT".